Overview

This page describes how to process your results. It assumes you have already Timed your race, and Recorded Finishers for it. Both devices must have an internet connection and have submitted their data.


You process results per Race Option. So if you have 3 race options, you should perform this process 3 times, once for each option.


You can process results on either/any device running the App.


Whilst the App and processing of results is robust and designed to avoid user errors, it cannot predict when you make errors, typos or miss finishers to be recorded. On this screen though, you can correct any issues prior to publishing your results. Here you can see the typical problems you might need to address and also how to correct them.


Of course, in order to correct your results you need to know what went wrong. So vigilance is key and having someone nearby to record any issues to be fixed later is essential. See our practical user guide Timing Your Race for advice on how to utilise Techsportise in your race.


When you select Process Results from the menu it will show you each Race Option that is ready to have its results processed - that is, it has had at least one finisher and at least one time recorded for it.



Processing Results

The screen then combines your Race Entries, Finishers and Timings to produce a drafted result list. For a detailed example of this, see the How It Works section.


Unless you are using Batches, then you will see a single group of Results labelled as Batch: Default.


You need to review this list to check for problems (Highlighted in Yellow or Red). If all records show as white then the chances are your results are correct! Alternatively you manually make corrections if you know precisely what you did wrong, and where.



If all of your results are correct, you can Publish them.


How It Works

The basic principles behind the results processing is cross referencing matches between 3 core lists.


  • Race Entries
    • Key field: Bib Number
  • Finishers
    • Key field: Bib Number -  This links the Finisher to the Race Entry
    • Key Field: Position
  • Timings
    • Key Field: Position - This links the Time to the Finisher


This joins all 3 lists together. The example below highlights this I have colour coded them to show how the lists look originally.


The results process in the app effectively lines these up for you, resulting in something that looks like this.


Problems To Address

This section describes the scenarios which you will have to correct, and advises some potential ways to correct the issues.


Bib Number Recorded Twice


This is when you have recorded a bib number twice This is usually down to a typo or error entering data in the Finishing device.


It is characterized by the row being highlighted in Red.


You should correct these first.



  1.  Insert Finisher (Replace) - You need to correct the typo and enter a new bib number for one of the red records. Take a look at the row and note the position number and replace it with a correct, valid bib number.
  2.  Create Race Entry - Create a Race Entry for an entrant and give it the right participant details with a new, unique bib number.


In this scenario, you can leave this blank as an unknown finisher and it will appear as so in the Results.

More Times Than Finishers

This is when your Timing device has pressed the Lap button more times than the Recording Finishers device has recorded finisher bibs.


It is characterized by seeing a row on screen in Yellow with a Bib of N/A, and this will always be at the bottom of the list.



The number of Finishers must match the number of Timings. So ultimately you need to make the counts match.


To correct this you have 2 options.


  1. Delete Time - If you are confident that the number of Finishers you have recorded is right, then you must have too many Timings. You need to work out which one needs to be deleted before deleting the time which is incorrect. Note: This may not be the record which is highlighted!
  2. Insert Finisher - If you are confident that the number of timings is correct, then you must have missed a Finisher. You need to work out who you need to insert, and where in the list you need to insert them.


More Finishers Than Times

This is when your Recording Finishers device has recorded more finishers than the Timing device


It is characterized by seeing a row on screen in Yellow with a Time of N/A, and this will always be at the bottom of the list.



The number of Finishers must match the number of Timings. So ultimately you need to make the counts match.


To correct this you have 2 options.


  1. Insert Time - If you are confident that the number of Finishers you have recorded is right, then you must not have enough Timings. You need to work out which timing you missed and Insert the Time, which will refresh the lists.
  2. Delete Finisher - If you are confident that the number of Timings is correct, then you must have recorded too many Finishers. You need to work out who you need to remove and Delete them. Keep an eye out for any duplicate bib numbers as this could be a key indicator here.

Bib Number Not Recognised

This is when you have recorded a bib number that does not exist. This is usually down to a typo or error entering data in the Finishing device, but it could also be that someone has the wrong bib that is not linked to a Race Entry - perhaps they were issued a bib but not registered as a Race Entry?


It is characterized by the row showing a bib number, with the athlete showing as Unknown ATHLETE.



  1.  Insert Finisher (Replace) - You need to correct the typo. Take a look at the row and note the position number and replace it with a correct, valid bib number.
  2.  Create Race Entry - Create a Race Entry for the bib number and give it the right participant details.


In this scenario, you can leave this blank as an unknown finisher and it will appear as so in the Results.

Corrections

This section is a reference for how to perform the functions described. Please use against the relevant context from Problems To Address.


Unless you are using Batches, then you will see a single group of Results labelled as Batch: Default. But you will see an Add Finisher and Add Timing button for each batch of results.



Note: All corrections are immediate. There is no "undo" button, you will need to manually re-insert/delete any mistakes you make.


Insert Time

To insert a new time, click the Add Time button.



Enter the time you want to insert.


[Screenshot]


After inserting it will refresh the sort ordering of the drafted results, remap your Finishers to the new Timings list and show you the net effect.

Insert Finisher

To insert a new Finisher, click the Add Finisher button.



Enter the relative position of the record you are inserting along with the bib number you want to insert.



  • Above/Below/Replace - Choose if you are inserting above or below the Position you enter, or replacing a finisher
  • Position - The relative position of the record you are inserting next to/replacing
  • Bib Number - The bib number of the record you are inserting


For more detailed examples see the Recording Finishers - Inserting A Finisher which provides further information

Delete Time

To Delete a Time...


Android: Tap and hold the row for the timing you want to delete and press the Delete Timing button from the actions menu.

iOS: Swipe the row for the timing you want to delete and press the Delete Timing button.



Delete Finisher

To Delete a Finisher...


Android: Tap and hold the row for the finisher you want to delete and press the Delete Finisher button from the actions menu.

iOS: Swipe the row for the finisher you want to delete and press the Delete Finisher button.



Publish Results

When you are happy that your results are correct, it is time to Publish them. The menu at the bottom shows you their current publish status. But you can only publish your results if you have a matching number of Finishers and Timings.



  • Draft - Results marked this way to not appear on the Techsportise Results page and no-one can see them. This is the default. You can set results back to Draft at any time if you want to hide them from public view.
  • Provisional - These results are processed and put onto the Techsportise Results page labelled as Provisional. You think they are right, but you give participants the opportunity to send in corrections. Official services scraping results should not consider these as final for system lime RubBritain or Powerof10.
  • Published - Final results published to the Techsportise Results page, and should not be changed.


The first time you publish results as Provisional or Published, it will generate the individual result emails and SMS messages,if this is a Premium race. It will only send these messages out once, the first time.



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